Accountant and Administrator job at FLIP Africa | Apply Now

Financial Accounting:

• Planning and Budgeting: Develop and manage budgets, forecast financial needs, and ensure efficient allocation of resources. Post journal entries and maintain the general ledger.

• Financial Reporting: Prepare financial statements, reports, and summaries for management.

• Cash Flow Management: Monitor and manage the company’s cash flow to ensure liquidity and financial stability.

• Support month-end and year-end closing processes.

• Enter financial data into accounting software and maintain accurate records.

• Reconcile bank statements and financial records to ensure accuracy.

• Provide support during internal and external audits by preparing necessary documentation and reports.

• Accounts Management: Oversee accounts payable and receivable, ensuring timely payments and collections.

• Cost Management: Monitor and control costs to maximize profitability.

• Timely tax filings, audits, and statutory compliance with Ugandan regulations.

• Property Management: Track invoiced and collected monthly revenue for tenants for the Kyanja property, ensuring optimum cash flow under the supervision of the property manager.

Accounts Receivable & Payable:

• Oversee accounts payable and receivable, ensuring timely payments and collections.

• Ensure outstanding payments are recovered efficiently, maintain supplier relationships, and follow up on outstanding balances.

• Provide cash for expenses like office supplies, facilitations, repairs, and on-site operations; record and submit daily cash transactions with documentation.

Compliance & Taxes:

• Tax Compliance: Prepare and file tax returns (e.g., VAT, PAYE, NSSF) on time, ensuring compliance with tax regulations.

• Compliance and Auditing: Ensure compliance with financial and legal regulations (e.g., KCCA, URSB, URA, NSSF, internal policies) and coordinate with auditors for financial audits.

• Payroll Management: Oversee the payroll process to ensure accurate and timely payment of salaries and benefits.

Administrative & Operational Support:

• Office Management: Ensure smooth operation of office functions, including procurement of supplies and maintenance of office equipment.

• Assist with HR functions such as recruitment, onboarding, and employee records management.

• Operational Support: Ensure requirements for printing and advertising operations (e.g., supplies, equipment maintenance) are catered for.

• Review bids and provide oversight to ensure they are prepared promptly and proficiently for submission, ensuring compliance with bidding requirements.

• Track sales performance, prepare sales reports, and identify and pursue new sales opportunities.

Inventory & Stock Management:

• Oversee inventory tracking, stock reconciliation, and valuation.

• Implement efficient stock control measures to minimize losses and optimize procurement.

• Work closely with procurement and logistics teams to ensure accurate stock records.

PPDA & Bidding Compliance:

• Prepare and review bids, tenders, and procurement documents in compliance with PPDA regulations.

• Ensure adherence to public procurement guidelines in all financial transactions.

• Liaise with government agencies and suppliers on bidding processes.

Internal Controls & Integrity:

• Enforce strong internal controls to prevent fraud and financial mismanagement.

• Maintain high ethical standards and confidentiality in financial dealings.

• Conduct periodic financial audits and risk assessments.