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2 Procurement Officer jobs at Pathfinder International | Apply Now
Are you looking for Procurement jobs in Uganda 2025 today? then you might be interested in Procurement Officer jobs at Pathfinder International
Kampala, Uganda
Full Time
About the Organisation
Pathfinder envisions a world where everyone, even in the most challenging environments, has what they need to be healthy, thrive, and live the life they choose.
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. As a global health organization with locally led, community-driven programs, we support women to make their own reproductive health decisions. We work with local partners to advance contraceptive services, comprehensive abortion care, and young people’s sexual and reproductive rights in communities around the world—including those affected by poverty, conflict, climate change, and natural disasters. Taken together, our programs enable millions of people to choose their own paths forward.
Job Title
2 Procurement Officer jobs at Pathfinder International
Pathfinder International
Job Description
Job Title: Procurement Officer (2 Jobs)
Organisation: Pathfinder International
Duty Station: Kampala, Uganda
The Procurement Officer is responsible for managing procurement processes to ensure effective, transparent and accountable support to Pathfinder International in Uganda. The incumbent will be responsible for vendor and contract management to ease the operational buying process and for supplier’s onboarding and supplier relationship. S/he will monitor market trends, carry out due diligence checks, negotiations and report savings to the project. Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices. Anticipate procurement bottlenecks and resolve them ahead of time.
Duties, Roles and Responsibilities
Procurement
Execute procurement activities in line with Pathfinder International’s approved guidelines and procedures to ensure compliance and efficiency.
Maintain and update the supplier database regularly to ensure a reliable source of information for current and potential suppliers.
Maintain and share a weekly procurement tracker that details the status of requested items and their expected delivery dates.
Organize the collection of the required number of quotations for all relevant procurement activities to ensure competitive pricing and compliance.
Ensure timely payment to suppliers according to contract terms and provide proof of payment. Compile payment files and coordinate with the Finance and Administration Manager for checks before final submission to budget holders and finance for processing.
Manage relationships with suppliers, ensuring goods and services are delivered on time and meet required standards. Follow up with suppliers as necessary and liaise with finance to resolve any payment-related issues.
Maintain a well-organized filing system for all procurement documents to facilitate easy reference and audit purposes.
Adhere to all Pathfinder International policies, including child protection, code of conduct, fraud prevention, health and safety, and equal opportunities.
Serve as secretary to the local procurement committee
Contracting
Provide advice on contract allocation to budget holders.
Organize procurement committee meetings, document decisions, and draft purchase orders (POs) based on committee proceedings for managerial review and approval.
Ensure all supplier contracts clearly outline payment terms, timelines, and conditions. Manage contracts from initiation to completion, ensuring compliance with Pathfinder International policies.
Carry out any other procurement-related duties as assigned by the line manager, in line with job responsibilities and development plans
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INDUSTRIAL
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RESIDENTIAL
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COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Procurement/Logistics, Supply Chain Management, Business Administration, Accounting or related field.
Professional certification in Procurement or Logistics (e,g CIPS, CILT) is an added advantage.
Minimum of 5 years proven experience in procurement, logistics, supply chain management, or related roles in INGOs.
Familiarity with FCDO regulations and compliance requirements is a plus
Minimally Required Job-Specific Competencies:
Communication: Excellent communication and interpersonal skills for supplier and stakeholder engagement.
Working under Pressure: Ability to work under pressure and meet tight deadlines.
Attention to Detail: High attention to detail and accuracy in managing contracts and financial transactions.
Negotiation: Strong negotiation, contract management, and supplier relationship skills.
Problem Solving: Excellent analytical and problem-solving abilities.
Minimally Required Organizational Competencies:
Software Applications: Advanced knowledge of MS Excel, PowerPoint, Word, and Outlook.
Organization culture: Proven experience of working in matrix organizations.
Self-Leadership: Must be organized, dependable, results oriented and able to work independently and achieve results, with very minimal supervision
How to Apply
All qualified and interested candidates should apply online at the Apply Button below.
Deadline: 28th February 2025
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