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10 Secretaries jobs at Sir Apollo Kaggwa Schools | Apply Now
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Secretaries jobs at Sir Apollo Kaggwa Schools
Kampala, Uganda
Full Time
About the Organisation
Sir Apollo Kaggwa Schools is a network of private schools in Uganda that offers quality education from nursery to secondary level. The schools are named after Sir Apollo Kaggwa, a prominent Ugandan statesman and chief who played a key role in the country's history. The schools aim to provide a holistic learning environment that fosters academic excellence, moral values, and social responsibility. The schools have well-equipped facilities, qualified teachers, and a variety of co-curricular activities to enhance the students' skills and talents. Sir Apollo Kaggwa Schools is committed to developing the next generation of leaders and innovators who will contribute positively to the society and the world.
Sir Apollo Kaggwa Schools is a fraternity of Primary Schools that is dedicated to giving a solid foundation to children of primary school going age and nurturing f wholesome individuals who can thrive in our dynamic world. Our vision is to be and remain the number 1(one) education services’ provider.
Job Title
10 Secretaries jobs at Sir Apollo Kaggwa Schools
Sir Apollo Kaggwa Schools
Job Description
Job Title: Secretaries (10 No Experience Jobs)
Organisation: Sir Apollo Kaggwa Schools
Duty Station: Kampala, Uganda
The Primary School Secretary provides administrative support to the school’s leadership, staff, students, and parents, ensuring the efficient operation of the school’s office. The role involves managing communication, maintaining records, coordinating schedules, and handling general office duties while upholding professionalism and confidentiality.
Duties, Roles and Responsibilities
Key Responsibilities
Administrative Support:
Manage the school’s front office by answering phones, responding to emails, and handling walk-in inquiries.
Provide administrative support to the headteacher, staff, and other stakeholders.
Record Keeping:
Maintain accurate and organized student and staff records, including attendance, enrollment, and disciplinary files.
Update and manage school databases, filing systems, and correspondence.
Communication Management:
Serve as the main point of contact between the school and parents, handling inquiries and disseminating important information.
Prepare and distribute memos, newsletters, and other communication materials.
Scheduling and Coordination:
Organize and manage school events, meetings, and appointments.
Coordinate staff and parent-teacher meetings, ensuring proper documentation and follow-up.
Financial Administration:
Assist in managing school finances, including fee collection, issuing receipts, and maintaining petty cash records.
Prepare financial reports and support the school bursar or finance team as needed.
Office Supplies and Inventory:
Order and maintain office supplies, ensuring the office is well-stocked and organized.
Oversee the distribution of school materials and supplies to staff.
Compliance and Reporting:
Ensure all school records comply with the requirements of the Ministry of Education and other regulatory bodies.
Assist in preparing reports for school authorities or external bodies.
Support School Operations:
Provide logistical support for school programs, including printing materials, organizing transportation, and managing correspondence.
Handle emergencies or disruptions professionally, ensuring continuity of school operations.
Maintain Confidentiality:
Protect sensitive information related to students, staff, and school operations.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Qualifications:
Educational Background: A diploma or degree in Secretarial Studies, Office Administration, or a related field.
Experience: Previous experience in an administrative or secretarial role, preferably in a school setting.
Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite) and basic accounting or database management systems.
Skills and Competencies
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Professional and friendly demeanor when interacting with parents, students, and staff.
Ability to prioritize tasks and manage time effectively.
High level of integrity and confidentiality.
Attention to detail and accuracy in record-keeping.
Problem-solving skills and the ability to handle stressful situations calmly.
This position is ideal for a detail-oriented, efficient, and approachable professional dedicated to supporting the smooth operation of a primary school while fostering positive relationships with students, parents, and staff.
How to Apply
Applicants should send scanned copes of their CVs and cover letters to sirapolloschools@gmail.com or hardcopies of the same to the nearest branch of Sir Apollo Kaggwa Schools
Deadline: 25th November 2024
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