Finance Coordinator - ECHO job at Danish Refugee Council | Apply Now

Budgeting Management

• Liaise with relevant Managers on key financial issues for ECHO Consortium project in the country, including co-funding, financial reporting, key variances and any remedial action.

• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries to be billed on project.

• Ensure monthly meetings are held with project managers to discuss key variances, reasons for these, and any remedial action that is required

• Contribute to the development of proposals with regards to budgeting in cooperation with Managers.

• Support in the preparation of the project budget and budget re-alignment.

• Prepare and code new budgets and update DRC Dynamics.

Financial Administration

• Support timely delivery of quality financial reports to ECHO and internal reports to colleagues and

• Review of cash distribution accountabilities for DRC Uganda and Consortium partners.

• Update and share regularly the financial documents, allowing accurate/timely/safe financial management of the programme.

• Compile the accounting and financial data for the monthly report .

• Maintain review of cashbooks and journals as recommended and ensure timely submission and posting.

• Support with necessary updates on MB in Dynamics

• Monitor the petty cash handled by the finance staff.

• Supervise the preparation of vouchers and related invoices.

• Supervise maintenance and timely organization of supporting financial documents into both electronic and manual files according to DRC requirements.

Partnership management.

• Ensure thorough and effective budgetary control in the Consortium and provide regular feedback to partners and partners with support and visits.

• Coordinate with Supply Chain team to ensure clean up in DRC Dynamics pending orders and payables.

• Provide capacity building for field staff and partners in relation to reporting requirements through field support visits.

• Ensure timely fund requests and disbursements to Consortia partners based on the sub grants agreement and the disbursement schedules.

Audits and compliance.

• Reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines and donor requirements.

• Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns.

• Ensure all required documentation is in place and is reviewed as well as provide prompt follow-up where there are gaps.

• Prepare for project audits as necessary and provide input to audit queries.

• Provide input to donor queries as necessary.

• Field visits to project sites and other key project activities to establish compliance with processes and procedures.

• Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that DRC has adequately planned for local staff compensation and benefits

• Ensure cash counts cash is done at least once per week with the admin/finance officer, and at the end of each month before closing accounts.

Liquidity Management

• Collect cash forecasts from all Programme Managers and request funds in a timely manner.

• Prepare the cash transfer request for HQ whenever needed.

• Maintain banking relations, plan and monitor the country’s cash flow requirements to ensure the smooth implementation of ECHO Project

• Monitor cash flow and liquidity of country operations.